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6 Reasons Why You Need To Hire A Meeting Room

Kangaroo Room

In any business, there is no denying the importance of effective communication amongst team members, leaders, clients and leads. 

Whether you look forward to sharing the vision of your company or developing your strategy for the next twelve months or even pitching projects to investors or clients – you cannot go far without organising a proper meeting. 

While meetings are crucial, the environment in which they take place is equally important. Face-to-face meetings are back in style as we all are now suffering from Zoom overdose. There is so much more an in-person meeting can give to you and your guests. As we investigate the reasons why hiring a meeting room is a MUST in 2022, let’s consider the following points. 

What A Professional Meeting Room Does For Your Business

Whether you typically work from home, hotdesk at a coworking space or rent a  small business office with a team; you will gain value from renting a meeting room at different times, for different reasons.

The biggest advantage of hiring a meeting room is that it allows you to conduct your business in a highly professional setting. Whilst your local café or coffee shop might appear appealing, the noises, customers and space can be quite distracting and unproductive (not to mention unprofessional).

When you make use of a dedicated meeting room, one that is clean, spacious, with all amenities on hand it will offer your clients and partners a great impression. It will also help in providing the right atmosphere to manage your business dealings.

Some of the main reasons we see our meeting rooms hired:

1. Team meetings

If you have a team that works remotely, it will serve your team building and communication to have everyone together, at least one day per quarter. Even if every quarter is a stretch, getting the team together for an annual planning meeting is a must.

2. Client meetings

Your clients demand a certain level of professionalism. The fact that you have a space available to meet with your clients will give them a sense of trust and security in you and your business. 

3. Pitches for new business and projects

When you are pitching for new business or discussing a project that needs funding, you will want a professional and polished space to showcase your information and use AV equipment to discuss the benefits of your project.

4. Workshops and paid events

If you are putting on a workshop for paying clients who are there to learn and develop their skills, listen to expert advice and have invested in a ticket, they expect a certain level of comfortable surroundings.

5. Board meetings

A meeting room hire for a board meeting is a perfect solution when different board members are coming from different locations and offices. When you hire a meetings room at JAGA we are able to organise catering and AV equipment, anything you require for your board meeting.

6. Photoshoots

If you run a professional services business from home or from a hot desk but you want to get some branding photos created for your business, you may consider hiring a meeting room for the day. 

Here are some more reasons why you should consider hiring a meeting room:

Change Your Space - Generate New Ideas

When your team are asked to continually perform similar functions in the same office space every single day, they are less likely to feel creative and energised. A set office routine might appear safe. However, it tends to inhibit creative thinking. When you hire a meeting room that can accommodate your entire team and have it set up for a creative, idea-filled day to set the plan of the business for the next 6 – 12 months, it can help in offering a completely different experience for your team.

Create A Professional Image

Your clients, partners or potential clients will be impressed by the fact that you have a dedicated meeting room for your conversations. When you conduct business in a well-organised and modern environment, it helps in the creation of an image of distinction and professionalism.When you hire a meeting room, it offers access to a clean and well-maintained area for conducting business. It is quiet in comparison to the overall chaos of a coffee shop. You will be capable of presenting a highly professional image. It is an additional benefit when you are working with colleagues and clients. Your clients will have a long-lasting impression of the overall professionalism of your business.

Ample Productivity

Without the distraction of a chaotic office environment, messy home office or a coffee shop, you will find it easier to be highly productive when you host meetings in a purpose-built meeting room. As people enter the conference room that you have rented for your business, they will know exactly what to expect – to get down to the business at hand.

Everyone aims at focusing on the discussion and tasks at hand instead of distractions that could have occurred in another environment. You are also capable of conducting your meeting for as long as you want when you have access to a dedicated environment for the same. 

Help your clients, team or partners stay focused and on task! 

You Gain Privacy

Unlike a typical public setting for your business meetings, private and dedicated meeting rooms for rent, give you confidence that all your confidential information will be private and secure. Some meeting rooms for hire are equipped with soundproof technologies for much-needed privacy.

Meeting rooms for hire are also known to offer access to a password-protected and dedicated Internet connection for ensuring that all your online activities remain secure and safe.

Access to Advanced Equipment

Most team strategy discussions, team planning sessions and client briefings need access to state-of-the-art audio-visual equipment. If you purchase this equipment for the sole purpose of a meeting a few times a year, the costs can add up (plus you then need somewhere to store the equipment in between meetings). 

Purchasing and maintaining such high-end hardware components becomes impractical and uneconomical for a small office or startup setting. A dedicated rental meeting room can offer access to such advanced equipment along with the presence of a trained staff member to offer instructions on how to operate the same. When you hire a meeting room along with the AV equipment, you gain all the major benefits of the technology when you need it the most without any clutter, hassle, or additional costs.

Other Amenities

Meeting rooms available for hire at JAGA can include custom catering, refreshments during the day and use of our award-winning spaces and facilities for you and guests. If the meeting is stalling, or you can sense your guests need a change in scenery for an hour, head to our cafe area for a caffeine boost! If you’re hosting a group session that requires some brainstorming, send a few groups to the break out spaces we have available. The choice is yours. 

Sometimes it can be difficult to convince your team members or clients to physically attend a business meeting. Especially post 2021 where we’re all so used to Zoom. However, when you offer them a highly convenient and comfortable space away from the familiarity and distractions of the standard office meeting rooms, you will be creating a highly dynamic, productive, and efficient environment. 

To understand which meeting rooms we have available for rent across our two Canberra locations: JAGA Swanson Court and JAGA Allara Street, please contact our team today on 1800 512 150 or click here. 

The future starts right here, right now.

JAGA provides more than just physical office space; it offers a supportive environment where professionals can thrive, collaborate, and succeed in their endeavours. Whether you’re a freelancer, startup, or established company, JAGA Workspaces aims to be the partner of choice for all your workspace needs.

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